Publications Subvention Grant: Guidelines for Submissions

Applications are judged on the basis of merit and need for financial assistance. In general, the purpose of the grant is to support authors and presses in the publication of books of the highest scholarly and intellectual merit that cannot be anticipated to generate adequate return. The selection committee is particularly sympathetic to applications that propose the work of a first time author, represent the publication of final reports of primary data from sites already excavated or surveyed, but are still unpublished, and the enhancement of the visual component of the study through the inclusion of color plates or an expanded component of black-and-white illustrations that would, without subsidy, not be possible. Expenses generated by exceptional design requirements (maps, line drawings, charts, and tables) are also suitable for consideration. Permission and rental fees/reproduction rights, especially in cases where they are burdensome, are also appropriate.

Deadlines for submission of all completed forms are March 1 and November 1.

The letter of nomination by the publisher should summarize the significance of the work, state the specific sum of money being requested, and explain exactly how the grant is to be used. A sample section of the book (ca. 25 pages) and sample illustrations (ca. 10) should also accompany the application. Supporting materials should include all reviews of the manuscript that have been submitted to the publisher, and the response made by the author to the reviews. All of these must be submitted in PDF format through Form II of the application.

Readers’ reports, which are of considerable significance for the Committee’s evaluations, should be signed and dated and will be treated with full confidentiality. The reports should be recent in date (no more than three years old) and should not be simply endorsements of the project. The Publications Subvention Committee does not admit reports written by the author's dissertation adviser or other interested parties, such as a series editor.

The grant sum is intended to be less than the total cost of production; a substantial portion of production costs must be met by the publisher or be from other sources. The overhead costs of a parent organization, such as a university, or office of a university, may not be included in the budget, and AIA Publications Subvention monies may not be used for such costs.

Please note that all submissions must abide by the AIA Publications Policy.