AIA Tours:

Kenya Tanzania Travel Documents – 2025

Tour Leader(s): William Harcourt-Smith ,

We hope you are looking forward to the Archaeological Institute of America Kenya & Tanzania Safari: Wildlife & Human Origins in East Africa program. The following is a list of information and linked documents to help you begin your preparation. Printed versions of these documents are also available on request.

Forms:

Personal Information Form – (Download)
Optional Excursion – Sign-up Form (Download)
Post-Tour Extension Sign-Up (Download)
Reservation/Release Form – (Download)
Air Form – (Download)

Please refer to your email listing any missing forms.
Forms and payment, along with a color copy or scan of your passport are due to AIA Tours by September 9th, 2024. Please mail to: AIA Tours, PO Box 938, Walpole, NH 03608. Forms may also be returned by email to aia@studytours.org or by fax to 603-756-2922.

Note: Final documents cannot be released until we have received all items listed above and a copy of your passport.  

Other Important Information:

  • Insurance: www.travelinsure.com If you have not already, we highly recommend purchasing this or similar insurance to protect yourself from penalties that may be imposed by the program operator if you were forced to cancel.
  • Travel Information:  This contains important information regarding necessary documentation, packing suggestions, etc. (Download)
  • Suggested Media Guide (Download)
  • Tour brochure (Download)

Air Arrangements: (Download)

Airfare from/to home is not included. An in-program group bush flight from the Serengeti to Arusha on the main tour will be booked for you and is included in the tour price (subject to change). Individual and/or group (depending on flight schedules) airport transfers on arrival at Nairobi Jomo Kenyatta International Airport (NBO) on January 8 and departure transfers to Kilimanjaro International Airport (JRO) on January 21 are included. Departure flights must depart after 5:00 pm.

For participants on the Zanzibar Extension, a group transfer to Arusha Regional Airport (AKA) on January 21 is included. Individual and/or group departure transfers to Abeid Amani Karume International Airport (ZNZ) are included on January 24. The in-program group flight from Arusha to Zanzibar will be booked for you and is included in the extension price (subject to change). Once you have booked your flights, please submit the Air Form and a copy of your flight confirmation so that we can arrange your transfers.

Passport and Visa:

A passport is required for this program. Please be sure your passport is valid for at least six months beyond your return date from the tour and that it has at least 2 blank pages for entry/exit stamps.

Kenya: An e-visa may be obtained online at https://etakenya.go.ke/en. Please email a copy of your visa to aia@studytours.org once obtained.

Tanzania: An e-visa may be obtained online at https://visa.immigration.go.tz/. If approved, the applicant will receive a “grant notice” via email which they present to the Immigration Officer upon arrival at the airport in Tanzania. Please email a copy to aia@studytours.org once obtained.  

Vaccines

Proof of Yellow Fever is required when traveling between endemic zones. This is required when traveling from Kenya to Tanzania (unless medically waived). Please contact your local travel clinic or your doctor. Please provide a copy of your yellow fever certificate or medical waiver to aia@studytours.org.

Final Mailing

Final documents, including arrival instructions, contact information, a participants list, etc. will be emailed approximately three weeks prior to departure. You will also receive a mailed package, shortly after you receive the email, with your name badge and luggage tags. If you would like a hard copy of all documents included in the mailed package, please let us know. There is a space to request this on the Personal Information Form.

NOTE: If you are leaving your home prior to the group departure date, please contact me immediately so that I can make sure you receive your final packet before you depart.

If you have any questions, please contact me at 800-748-6262 or by email at aia@studytours.org and I will be happy to assist you. 

Sincerely,

Brittany Walters
Guest Services Manager

Archaeological Institute of America Tours
P.O. Box 938, Walpole, NH 03608-0938
Package Deliveries: 47 Main Street, Suite One, Walpole, NH 03608
Toll Free: (800) 748-6262 | Toll line: (603) 756-2884 | f: (603) 756-2922

Monday – Friday, 9:00 am – 5:00 pm ET


For reservations or questions, please email us at aia@studytours.org (and include your full name) or call us toll-free at (800) 748-6262 (toll: 603-756-2884). To reserve your space using the online form, click here.

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